Attendance Policy

SWVS 2012 is designed to provide continuing education to members of the veterinary profession and staff. SWVS reserves the right to determine attendance and participation for non-veterinarians. The Symposium is not designed to accommodate interests of the general public or other professionals unrelated to veterinary science. Only paid professional registrants with official SWVS 2012 badges are allowed to attend continuing education sessions and all events included with registration fees. ID may be required.
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ID Required

ID will be required to pick up on–site packages and any on–site ticket sales. Valid driver's license, U.S. issued identification such as passport, or student ID will be accepted. International attendees will need a valid passport for identification.
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Registration Fees

Registration	Early Bird MAY 16 – JUL 27		Advanced JUL 28 – AUG 24		Late/On–Site AUG 25 – SEPT 23
DVM One Day DVM Friday One Day DVM Saturday One Day DVM Sunday Twilight DVM	$460.00 $230.00 $230.00 $230.00 $195.00		$510.00 $255.00 $255.00 $255.00 $220.00		$550.00 $275.00 $275.00 $275.00 $245.00
Technician	$195.00		$220.00		$245.00
Office Staff	$195.00		$220.00		$245.00
Practice Manager	$195.00		$220.00		$245.00
Student	$30.00		$30.00		$30.00
Partner Power Package	$850.00		$950.00		$1,040.00
Guest	$40.00		$40.00		$40.00
Limit one guest per Conference registrant. Includes family members who are NOT DVMs, RVTs, Office staff or Practice Managers. Guests are NOT allowed in the Design Conference. Minimum age of 17+.
Exhibits ONLY (Includes admittance to the Exhibit Hall ONLY during 3-day conference)
Exhibits ONLY Friday Exhibits ONLY Saturday Exhibits ONLY Sunday	$75.00 $75.00 $75.00		$75.00 $75.00 $75.00		$75.00 $75.00 $75.00

Registration Fees Include: Complete 4-day registration includes access to the following: all lectures (with the exception of Interactive Labs/Master Classes/Workshops/CE Tour Events/Lunch With the Experts and the Design Conference); Exhibit Hall, Exhibit Hall Refreshment Breaks, Lunch Bucks on Friday and Saturday in the Exhibit Hall; access to the SWVS Hospitality Hour (Friday, Saturday, and Sunday); The Southwest Experience and 10th Anniversary Celebration with Entertainment featuring Baxter Black; and the Exhibitor Satellite Sessions.
IMPORTANT NOTE: Any mailed or faxed registration forms postmarked after registration deadlines will not qualify for the discounted registration rate; no exceptions.
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One-Day Registration

One-day registration includes the following: access to all lectures and events (with the exception of Interactive Labs/Master Classes/Workshops/CE Tour Events/Lunch With the Experts and the Design Conference) scheduled for that day; access to the Exhibit Hall exclusively for the day the registration was purchased; access to the Hospitality Hour; complimentary refreshments during breaks; and access to any non–ticketed social event occurring the day the registration is purchased. If you register for Friday or Saturday: Lunch Bucks (valued at $15.00); and a ticket to The Southwest Experience and 10th Anniversary Celebration (with Entertainment featuring Baxter Black) Friday evening are included.
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Twilight CE Package Registration

DVMs only. Twilight CE registration includes the following: access to all evening lectures (with the exception of Interactive Labs/Master Classes/Workshops/CE Tour Events/Lunch With the Experts and the Design Conference) scheduled for all three nights from 7:00 – 9:50 pm.
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Exhibits Only Registration

Exhibits Only registration is offered for purchase for Friday, Saturday or Sunday. The price is for one day and includes admittance to the Exhibit Hall during the hours of operation. Friday badge includes Lunch Bucks (valued at $15.00) and refreshments served at designated times. Saturday badge includes Lunch Bucks (valued at $15.00), and refreshments served at designated times. Sunday tickets include refreshments served in the morning.
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Veterinary Students and Veterinary Technician Students Registration

A copy of a current student identification card, letter of verification, or a letter written on official letterhead signed by a professor is required to register as a veterinary student or technician student for SWVS 2012. You can register online to receive an acknowledgement of your registration but you must provide a student ID to be confirmed. Your registration must be confirmed before August 24 to have your registration/passport packet mailed to you. You may fax or mail your student information before the Symposium.
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Design Conference

The ninth annual Design Conference will be held this year on Thursday and Friday at the Dallas Convention Center. Attendees have the option to attend one or both days of the Design Conference. Proceedings are provided to pre–registrants only. Registration to SWVS is not required to attend the Design Conference.
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Ticketed Events – Interactive Labs/Master Classes/Workshop/CE Tour Events/Meet the Expert Luncheons

You must be registered for SWVS 2012 (complete or one–day) to attend these ticketed CE offerings; with the exception of the Design Conference and Pets First Aid Instructor Development Workshop. An additional fee is required. Registrations are accepted on a first–come, first–serve basis until the maximum capacity is reached.
IMPORTANT NOTE: The registration deadline for these ticketed CE offerings is August 10. A $25 cancellation fee applies for cancellations made prior to August 10. No refunds of ticketed CE events will be given after August 10 for cancellations. Cancellations cannot be taken over the phone. These ticketed CE offerings require a minimum number of registrants to be held. If a session has less than the minimum number required, it will be cancelled in late August. Participants will be notified and appropriate refunds will be processed.
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Rabies Antibody Titers & Booster Vaccinations

The SWVS, in collaboration with the Texas Veterinary Medical Association, offers you the opportunity to have blood drawn for a titer determination. Blood will be drawn on Saturday, packaged, and shipped to a laboratory for titer determination. Results will be sent to the SWVS staff, who will forward your titer to you. Estimated turnaround time is three weeks. Cost of the titer will be $65. If it has been a relatively long time (5 or more years) since you had a rabies booster vaccination or a titer determination, you may want to elect to have booster vaccination instead of have a titer run. Cost of the vaccination will be $230. Sign up for either a titer or rabies booster as you register.
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Guest Registration

All guests include family members or guests who are not veterinarians, veterinary technicians, office staff, or practice managers. All veterinarians, veterinary technicians, office staff or practice managers must register and pay registration fees. Additional guest badges are available for $40. This allows guests to attend non CE events, exhibits, and non-ticketed events. Guests are welcome to attend ticketed events (social only) with the purchase of a ticket for those events. Guests who wish to attend CE sessions must register and pay.
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Children

Children age 17 and under do not require a name badge but must be accompanied by a registered attendee. A ticket is required for anyone over the age of 2 years at all ticketed social events. Children are not permitted in any CE sessions.
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Proceedings

Back Again in 2012! Every professional registrant will receive a CD ROM format of the proceeding at no additional charge.

A book with DVM and technician proceedings will be available for pre-order for $45 if ordered by August 24. Advance orders are required. Simply check the box on the registration form. You will receive a ticket in your packet to pick up your copy on–site. There will be no on–site sales of the Proceedings book.
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Registration/Passport Packets Mailed

Register by August 24 and your registration/passport packet will be mailed to you with your name badge(s) and ticket(s) prior to the Symposium! When registering, please be sure to clearly spell names to ensure we mail you correct badges. A fee of $25 will be charged to replace lost badges.
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Forms of Payment

VISA, MasterCard, American Express and checks are accepted for payment. All checks must be made payable to SWVS and must be drawn on a U.S. bank. If you want to register online and pay by check, a payment option for “check” is available, and your registration will only be considered confirmed upon receipt of the mailed check.
IMPORTANT NOTE: Checks must be postmarked by the deadline for discount pricing. Any payment received after the discount registration deadline will be assessed the registration fee applicable to the date the check is received. Checks must be received within 5 business days after registering online.
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NSF Checks and Declined Credit Cards

In the event that checks are returned as NSF or credit cards are declined, you will be notified immediately. A $35 NSF fee will apply and a replacement check will be required. Payment issues must be resolved within 5 business days of being notified or your registration will be invalid. Payment must be received by each respective deadline to qualify for the reduced registration fee.
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Registration Confirmations

Registration confirmations are sent by email so please provide your email address! If you do not have an email address, you will receive a confirmation within 2 weeks in the mail. If you are considering an Interactive Labs/Master Classes/Workshops/CE Tour Events/Lunch with the Experts space is limited, you may want to go online to register. Mailed or faxed forms require manual processing and there is a chance you may not receive your first selections. If you do not receive a confirmation within 2 weeks, please call 1–866–849–8870.
PRIVACY NOTE: SWVS WILL NOT sell your personal information to a third party. We use this information to accommodate your interest in our products and services.
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Cancellation Policy

Cancellation of registration and/or social events must be made in writing via email to: SWVSregistration@jspargo.com, fax 703-631-6288, or mailed by August 24. Cancellations cannot be taken over the phone. A $50 handling fee will be charged for all cancellations to cover administrative costs. No refunds after August 24 deadline – NO EXCEPTIONS.
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